Administration Assistant (Operations Secretary)

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Published on 18.01.2018


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Job Ad & Profile Description

Position : Administration Assistant (Operations Secretary)

• Provides administrative and secretarial support to the operations unit in particular and the country office in general
• Screens and logs incoming correspondence and distributes to the relevant staff. Reviews correspondence and follows up on urgent and important responses. Drafts responses to correspondences when appropriate.
• Drafts and types routine correspondence, reports, briefs, and other documentation.
• Maintains a central filing system for the operations unit in accordance with established classification systems. Files all correspondence in the operations unit. Updates inventory of files in the CO and informs staff members accordingly.
• Makes use of relevant automated office management systems for effective functioning of the programme unit.
• Prepares all outgoing correspondence for dispatch and monitors their deliveries

Required profile for job ad : Administration Assistant (Operations Secretary)

• Diploma or equivalent in secretarial studies, administration, or any other relevant field
• Minimum of 4 years of relevant work experience in a similar position in a public or private sector organisation
• Knowledge of the United Nations systems and procedures would be an advantage
• Fluency in oral and written English.
• Expertise in current office software applications.
• Proficiency in Atlas, PeopleSoft, and other computerized applications used by the UN.

Job criteria for job ad : Administration Assistant (Operations Secretary)
Job category:
Secretarial work, assistantship
Services other
Employment type:
Permanent contract
Region :
Greater Accra
City :Accra
Experience level:
2 to 5 years
Educational level :
Spoken language:

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