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Administrative Assistant

Published on 24.06.2020

Company

Website : http://www.dscons-gh.com/
Industries :
Industry, production, manufacturing and other
Public buildings and works sector, construction
Furnishing, decoration
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Job Ad & Profile Description

Position : Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Handle and coordinate active calendars
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around the office as needed
  • Ordering office supplies and researching new deals and suppliers
  • Act as the point of contact for internal and external clients
  • Writing and distributing email, correspondence memos, letters, presentations, and forms
  • Assisting in the preparation of regularly scheduled reports
  • Assisting in the update and maintenance of office policies and procedures
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption
  • Work with the drivers to ensure that vehicle maintenance, insurance, and roadworthy certificates are timely done, and that all incidence are timely reported
  • Report any incidence of health and security concerns on the office premises eg, access to the building, theft, fire risk, pollution, etc. to the Director for immediate remediation
  • Soliciting for Pro-forma invoices or quotations from potential suppliers
  • Raising of a purchase order with all supporting documents attached for relevant approvals
Required profile for job ad : Administrative Assistant
  • Bachelor's degree in business or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite (MS Excel, Word, and PowerPoint, in particular)
  • Familiarity with basic accounting principles
  • Excellent time management skills and the ability to prioritize work
  • 4- 5 years of work experience
Job criteria for job ad : Administrative Assistant
Job category :
Secretarial work, assistantship
Industries :
Call centers, hotlines
Secretarial work
Employment type :
Permanent contract
Region :
Greater Accra
City : Accra
Experience level :
2 to 5 years
Educational level :
Bachelor
Spoken language :
englishfluent
Number of Position(s) : 1

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