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Administrative Secretary

Published on 25.03.2021

Job Ad & Profile Description

Position : Administrative Secretary

We are recruiting an Administrative Secretary.

Duties:

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Attend meetings in order to record minutes.
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Manage and maintain executives' schedules.
Required profile for job ad : Administrative Secretary
  • Verbal and written communication skills
  • Attention to detail
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills
  • Customer-service orientation
  • Initiative
  • Reliability
  • Stress tolerance
  • HND minimum
  • 3 years work experience

Location: Accra Central

Closing Date: 24 April, 2021

Job criteria for job ad : Administrative Secretary
Job category :
Secretarial work, assistantship
Industries :
Marketing, communication, media
Employment type :
Permanent contract
Region :
Greater Accra
City : Accra
Experience level :
2 to 5 years
Educational level :
HND
Number of Position(s) : 1

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