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Personal Assistant (Spintex)

Published on 03.12.2020

Company

Website : https://www.careersinghana.com/
Industries :
Temporary work, recruitment
Job ads : See our Job Ads
We offer exceptional Recruitment Consulting, Executive Search, Background Checks, Aptitude Test & Talent Search services to a wide range of... read more

Job Ad & Profile Description

Position : Personal Assistant (Spintex)

We're looking for a Personal Assistant.

Job Description

  • Managing diaries and organizing meetings and appointments.
  • Booking and arranging travel, transport and accommodation. • Organising events and conferences.
  • Reminding the manager/executive of important tasks and deadlines.
  •  Typing, compiling and preparing reports, presentations and correspondence.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Liaising with staff, suppliers and clients.
  • Collating and filing expenses.
  • Conducting research on behalf of the manager.
  • Preparing daily media report
  • Perform research for meetings and take minutes in live or remotely.
  • Devising/maintaining office systems, including data management and filing
  • Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
  • Taking notes dictations remotely.
  • Monitor media outlets and social media on business and politics
  • Prepare reports, letters and other paperwork • Proofread and revise contracts
Required profile for job ad : Personal Assistant (Spintex)
  • Degree in Administration or related
  • 2 -3 Years working exp. as a Personal Assistant in a Multi- national firm
  • Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Competencies

  • Advanced speaking and report-writing skills for effective communication • Attention to details and a commitment to accuracy • Ability to keep sensitive business financial information confidential.
  • Exceptional written and oral communication skills • Excellent word processing and IT skills, including knowledge of a range of software packages
  • The ability to work under pressure and to tight deadlines
  • Good organizational and time management skills
  • The ability to research, digest, analyze and present material clearly and concisely
  • Excellent interpersonal skills
  • The ability to work on your own initiative
  • Honesty and reliability
  • Attention to detail
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
  • Discretion and an understanding of confidentiality issues
Job criteria for job ad : Personal Assistant (Spintex)
Job category :
Secretarial work, assistantship
Industries :
Temporary work, recruitment
Employment type :
Permanent contract
Region :
Ashanti - Brong Ahafo - Central - Eastern - Greater Accra - Northern - Upper East - Upper West - Volta - Western
Experience level :
2 to 5 years
Educational level :
Bachelor
Spoken language :
englishfluent
Number of Position(s) : 1

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