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Receptionist Secretary Cashier (AfCFTA)

Published on 25.11.2022

Company

Website : https://www.au.int
Industries :
Associative activities
Social, public and human services
Government services
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Job Ad & Profile Description

Position : Receptionist Secretary Cashier (AfCFTA)

Purpose of Job
To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.
Main Functions

  •     Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
  •     Provide support for cash flow management mainly in petty cash
  •     Reception of guests, delegates and official
  •     Liaises effectively with internal and external stakeholders.
  •     Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  •     Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
  •     Contributes to the creation, improvement and maintenance of record and retrieval systems
  •     Draft initial requests on provision and maintenance of office facilities and materials.
  •     Prepares documents for meetings 
  •     Keeps diary of Director and informs him/her accordingly and timeously 
  •     Receives and maintains proper correspondence at the Directorate•    Prompts action on correspondence and other routine matters 
  •     Maintains good computer file naming procedures.

Specific Responsibilities

  •     Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
  •     Reception of all official correspondences, newspapers and others and insure the right dispatching
  •     Manage the cash flow and the petty cash and report to the Finance Directorae
  •     Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors; 
  •     Drafts responses to routine correspondences for the signature of the supervisors; 
  •    Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
  •     Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents; 
  •     Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners; 
  •     Keeps an up to date diary of appointments for supervisors and other senior staff of the division; 
  •     Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  •     Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
  •     Performs reception services where required
  •     Performs any other relevant duty/responsibility assigned
Required profile for job ad : Receptionist Secretary Cashier (AfCFTA)

Academic Requirements and Relevant Experience

  •     Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
  •     A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
  •     Typing Speed: 50 words per minutes

Required Skills

  •     Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
  •     Planning and organizational skills 
  •     Interpersonal skills
  •     Communication ability both orally and in writing
  •     Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

  • Developing Others
  • ..Flexibility
  • ..Risk Awareness and Compliance

Core Competencies

  • Teamwork and Collaboration;
  • Accountability awareness and Compliance;
  • Learning Orientation
  • Communicating Clearly;

Functional Competencies

  • Trouble shooting;
  • Job Knowledge Sharing;
  • Task Focused;
  • Continuous Improvement Awareness
Job criteria for job ad : Receptionist Secretary Cashier (AfCFTA)
Job category :
Secretarial work, assistantship
Industries :
Associative activities
Social, public and human services
Employment type :
Permanent contract - Fixed-term contract
Region :
Ashanti - Brong Ahafo - Central - Eastern - Greater Accra - Northern - Upper East - Upper West - Volta - Western
Experience level :
2 to 5 years
Educational level :
Bachelor
Number of Position(s) : 1
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